Public utility or utility companies are those involved with the maintenance of infrastructure or other facilities with the motive of public service. These may include services such as gas, electricity, water, sewage and even telecommunications. In any of these industries, the importance of time and attendance cannot be overlooked.
The importance of time and attendance is discussed by employee management at any organization. This task becomes especially difficult when it comes to time and attendance for utility companies since they’re not always available at check-in kiosks, computers or other such locations. The nature of their jobs makes it difficult to implement any such technology. This however is a setback for a growing industry which is perhaps in need of this technology the most. In order to solve this problem, many have started implemented cloud based time and attendance for utility companies, which can be accessed through iPads or mobile devices which the employees can use to manage their leaves, breaks and attendances.
Since utility workers are not generally near computers, kiosks or other timekeeping mechanisms when they arrive at work or are at other locations, they cannot practically time themselves in. in fact, if they are working on an external location, checking in to work becomes impossible. Cloud based timekeeping software will allow them to clock in when they reach their work destination.
Utility workers usually work in shifts or hours. This makes it difficult for employers to manage who is missing or attending their shift. The problem becomes a little more complex when employees trade shifts or are not available during one but opt to work during the other. Manually recording these changes is an impossible task which just leads to confusion down the road when employees and employers will be relying simply on memory
Volume of Employees
The sheer volume of employees working at a particular utility company makes it difficult to accurately record timekeeping and attendance using manual implements. Using timekeeping and attendance software allows HR to save valuable time and make sure that all computations have been made on time in order to generate payroll. This will also be cost effective for the employer who will have to employ a lower number of individuals in order to cope with the large number of employees.
Employee empowerment is a factor that businesses have been taking into consideration when addressing the importance of time and attendance. The main motive of empowerment is to make employees feel more engaged in the workplace, take a personal interest in its well being and feel a responsibility towards its success. Providing employees with cloud based technology where they can view their times and attendances allow employees to feel empowered concerning the decisions being made due to absences. In fact it also increases employee productivity in a way. When employees’ view that they have been arriving late, leaving early or have not completed hours due to any other reason, they feel responsible towards the organization and tend to increase productivity. This however depends on the employee honor system.
Correcting Issues & Payroll Adjustments
Managing a large volume of employees can be a challenge, but adjustments in payroll due to inaccuracies in recording can become a bigger problem than it actually is. This wastes valuable time and resources. This problem can be eliminated by the use of a cloud based timekeeping software which records transparent timekeeping data which reduces the chances of readjustment.